In the course of the project research, the design and implementation of a
Computerized Invoicing System was Studies. The rapid increase in
information technology have substituted the primitive system of
invoicing. This advancement have helped in invoice updating since certain
mistakes like sales calculation, alterations and irregular writings of clerks
can now be avoided.
Personal Computers (PC) can now be used to call-up Charts, table and figures of
various kinds to obtains an instant reading on the sales. This work
reveals the millennium mechanism through which information could be stored
modified and recalled instantly and accurately. If unavoidably includes the
development of sales processing and information in business transactions.
Analytical method involved invoice input analysis of computerized invoicing
system used in Bubbles Plaza.
TABLE OF CONTENTS
Statement of the problem
Purpose of the study
Aims and objective
Scope of problem
Definition of terms
Description and analysis of the existing system
Fact finding method
Objective of the existin system
Input, process, output analysis
Information flow diagram
Problem of the existing system
Justification for the new system
Design of the new system
Output specification and design
Input specification and design
System flow chart
System implementation and programing
Program flow chart
RECOMMENDATION AND CONCLUSION
A computer system is a grouping of functional devices which have electronic ;
electrical, and mechanical features respectively and have the capacity to
accept and store data for reference purpose through a recall or retrieval
mechanism to present a feed back to its users and have the capacity for
communications and resource sharing.
The progress in information revolution resulted in the use of computer in
information management which have shown high efficiency rate, specifically in
sales services. Sales can be defined as he exchange of goods and / or
services for a price which can be money or other goods / service on the other
hand, invoicing is an expression or word that can be substituted for sales,
once a sale is made; details of the transaction are taken and documented in
form of invoice. These Operations of sales can be done through writing
and description of the transaction; this is called involving operation.
Computerized invoicing system tries to reduce the problem of manual handling of
sales. Such problems include: Inaccuracies in calculations, fine wastage
and inefficiency in service delivery.
As regards to this topic, computer systems are used to record sales and issue
invoice to customers which have put off the burden of manual handling of sales.
In Bubbles Plaza, the use of electronic digital communication through which
multi-media is transmitted have tremendously increased speed, accuracy and
total efficiency. Also have increasingly integrated an internal scope and
impact in sale management.
STATEMENT OF THE PROBLEMS
One of the major reasons for establishing bubbles Plaza is to reader domestic
services to people of all works of life. There is this things called
complaint’s which normally surface from customers especially if there
expectations are not meet. Such complaints are:
Delay or slow services delivery which consumes the precious time of customer
Inaccuracies in calculations such as increase extra addition of money to the
normal amount that should be paid.
Poor documentation or loss of record of sales
Poor hand writing and indiscriminate
cancellation of written words which hinders quick interpretation.
Creation of large volume of files as regards to sales, invoicing and other
information storage which leads to difficulty in updating and stock taking.
To check these demerits, the computerized system of invoicing have to be
PURPOSE OF STUDY
To check the problems of errors in calculations, voluminous Jobs that demands
much time, misinterpretation of information, delay in retrieval of information
from files and misappropriation in stock taking. There is aneed to
identify the above mentioned demerits and offer an effective solution such as
developing a software system capable of providing quality service delivery in
AIMS AND OBJECTIVES
The aim of this project research is to review the manual method of invoicing in
Bubbles Plaza and to study the approach of the sales keeper to their customers.
To establish the manual methods of handling sales, recording and invoice
with computerized invoicing system which is faster and efficient.
To compare the existing system of sales management to the modern computerized
system as regards to efficiency.
To ensure that customers satisfaction is guaranteed.
To formulate computer strategies ad make recommendations that would be more
effective and satisfying in sales management.
To come up with a better option in invoicing service delivery.
This area of study comprises of other several components which demands much
time and other resources. As a result the scope of the study is limited
to only purchasing of goods; inventory control, sales of goods and issuance of
DEFINITION OF TERMS
ACCOUNT:- This is a record in a double entry book keeping system kept for
each class of asset revenue, expenses and others.
ACCOUNT PAYABLE:- Amount owed supplier for the
purchase of goods and services.
owed the organization by the customer.
SALES MANAGEMENT:- If is the process of planning, leading and
controlling the personal selling activities of an organization.
SALES RECORD:- This involves documentation of information
concerning sales which is made over time for proper accountability in business
SYSTEM:- A set of unit which have relationship
among them for the purpose of co-ordination and performance.
FILE:- A collection of recoreds that are related in some way.
TERMS AND CONDITIONS APPLY
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