In as much as
information which need to be generated, stored and disseminated is time,
relevant and power in every field of life its survival cannot be over
emphasized in any case, the issue of computerization cannot be overlooked.
Recently, computer has been discovered as a very efficient
instrument, which has played a very significant role in adequate management of
information. Besides, it has played more role in government services and
operation, more especially in addressing the function in all traffic matters in
the country, such functions like motor vehicle registration/ motor vehicle
national plate numbering.
However, computerization has helped in many areas of life and due
to indispensability of motor vehicle national plate numbering in traffic matters
as it concerns the government and vehicle owners the though of computerization
of this operation becomes of great necessity in order to blank out the manual
data processing system from which many problems have emanated
These problems which have engulfed the objective of motor vehicle
national plate numbering are extensively discussed in this work together with
the new method was innovated. This new method will be the use of computer
application software on the computer machine to enhance the work and as well
create changes in the working environment.
The roles that the introduction of computer system will play in
this function in order to bring about more efficiency, effectiveness and
improve competence are discussed in this work. This work is segmented into
chapters which be seen ahead.
TABLE OF CONTENT
Table of contents
1.1 Statement of problem
1.2 Purpose of study
1.3Aims and objectives of study
1.4Scope of study
1.5Laminations of study
1.7Definition of terms
2.0 Literature Review
Description And Analysis Of The Existing System
3.1 Fact finding method used
3.2Organizational structure of the case study
3.3Objective of the existing system
3.4Input, process and output analysis
3.6Problems of the existing system
3.7Justification of the new
Design of the new system
4.1Output specifications and design
4.2Input specifications and design
4.5System flow chart
5.2Program flow chart
6.1Loading the program and the main menu
registration of new vehicle, modification of records
Report generation etc.
Motor vehicle national plate numbering which involves registration
of vehicles as part of its process is the allocation of an identification mark
to a vehicle by serially numbering of motor vehicles. As much as there is need
for sanity to be maintained on roads, motor vehicle national plate numbering
becomes of necessity in traffic matters for identification purpose.
In as much as motor vehicle national plate numbering has been in
existence for ages now, the old system of numbering had been in adoption which
did not play a significant role highway safety until the development of the new
system of plate numbering where a reflective sheeting which is more visible to
read even in the dark, special alphabetic codes are allocated to each vehicle
which distinguishes the vehicle from any other vehicle throughout the whole
federation, thereby creating some measure of uniqueness in such vehicle.
This new system of national plate numbering which is the central
focus of this write up came into effect from 16th January
1993 and handled by federal Road Safety Commission. It is introduced to enforce
strict compliance to traffic rules and regulations as well as providing a
proper data as to the behaviour of road users. In other words, this national
plate numbering is designed to identify a particular vehicle to the rightful
owner making the identification of such vehicle easy.
Motor vehicle national plate numbering is done by 2 government
offices namely: Local government motor licensing offices for personal vehicles
and cabinet office or any military established offices.
In personal vehicle, suffix codes, codes administered to vehicle
plates owned by individuals help in identifying the local government where such
vehicle was registered, also that particular code cannot tally with that of any
others local government throughout to register up to two million vehicle before
the code exhausts.
Since motor vehicle plate numbering is absolutely essential in
traffic matters, it is vital to absolutely and sustain an information system
using a reliable device like computer system in oft to provide and maintain
proper data /records concerning the road users in this aspect of traffic
function. This is achieved by writing a software that can be able to carry out
this operation, which is the prospect of this study, thus computerization of
this traffic service becomes of necessity to enhance the work.
1.1 STATEMENT OF PROBLEM
Due to limitation of human effort and potentials, application of
manual system in motor vehicle, national plate numbering has posed some
problems and threats to the work which can go a long way in been eliminated
through computerization of the process. These problems are:
I. Participation Of Unauthorized
officers according to my observations are involved in this work especially in
the sale of plate numbers, which can encourage frand.
charging of fees: The
officers in charge are bound to charge wrongly to vehicle owners, which may be
as a result of under assessment or over-assessment of the vehicle. This could
be with a motive to commit frand or as a result of mistake on the part of the
officer at work.
iii Wrong sales
Location: Staff under a particular local government motors
licensing office indulge in selling of motor vehicle plate numbers that does
not bear their code thus does not belong to them. This is to the
detriment of the purpose for which each local government was assigned a code,
which is to identify the local government a vehicle was registered.
iv. Improper Accounting: There is the tendency of the cashier
involved in the handling of income generated to make mistake during this
process, thus having some measures of inaccuracy in the work.
V. Hard retrieval of
Information: There is difficulty a time in tracing a
record/information concerning a vehicle owner due to improper information
keeping as a result of carelessness or volume in the size of record kept.
1.2 PURPOSE OF STUDY
Since motor vehicle national plate number is very important in
providing sanity on road and yielding revenue for the government, I considered
it very crucial to know and critically analysis the manual procedure involved
in motor vehicle national plate numbering generation such as registration,
which is the process taken before attaching the plate number, analyzing the
code and their significance, looking into the procedure of checking revenue
generated in motor vehicle national plate numbering together with the problems
faced by the department that is in charge.
Besides, in as much as this problem surfaces in this manual,
operation, I intend to carve out a technique which will serve as a means of
providing solution to the problems. These are the purpose of this study.
1.3 AIMS AND OBJECTIVES OF THE STUDY
As we have seen from the statement of the problems the things that
stand as puzzle in the manual system of operation in motor vehicle national
plate numbering, this research work aims at introducing a better system
and this system is the computerized system which will contribute in providing
solution to the problems in the following ways.
I. Restriction of illegal
access: The number of
people that will have access to this program will be limited by creating a
password for the application software. This password will just be limited to
the officer in charge of the work and as well restrict any initialing
unauthorized officer from having access to the work with the permission of the
person in-charge. This will help in minimizing frand committed as a result of
ii. Automatic assigning of fees:
Since each vehicle is charged based in the
amount it that is both ordinary, special or titled plate numbering and the
category of vehicle, if the vehicle is. This work aims at automatic assigning
of the correct amount once the above-mentioned assessment is done this
preventing the error of wrong assessment.
iii. Proper Accounting:
This also aims at giving an up-to date report of the revenue
generated from national plate numbering within a defined period and also the
number of vehicle that has been registered.
iv. Easy Retrieval of Information:
Finally, this work will help I using the national plate
number of a particular vehicle to call up the information record concerning the
owner of the vehicle.
1.4SCOPE OF STUDY
Motor vehicle national plate numbering, since it is done in two
different offices namely: Local government motor licensing offices and cabinet
office, and having used motor licensing officer.
TERMS AND CONDITIONS APPLY
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