ABSTRACT
A library system is an
information system that serves a population of users. The term
“Information system” is normally used in situations where an organization is
considered as a whole with respect to its information requirement and
information utilization.
In a library
environment, “indexing has remained the means of text and document
identification. Comprehensively, indexing is a term, which is applied to
many compilation and arrangement of text and documents which is either in
alphabetical order, chronological or numerical order.
Igbinedion University
Okada Library is a standard Library. The computerization of a standard
library is the use of computer system to implement its manually based
operations. However the introduction of computer systems with a view of
proliferating information technology has gone a long way in extending its
technological handshake to all spectrum of life.
Similarly, IMT Library
is not left out. This project is embarked to improve this limitation such
as security, accuracy and reliability of inventory and speed of service et
cetera. The principal objective for this research work (project) is to
identify a number of problems that are inherent with the use of manual method
of indexing and cataloguing in IMT library. Hence, proffer solutions to
the identified problem through computerization alternative.
TABLE OF CONTENTS
TITLE PAGE
CERTIFICATION
DEDICATION
ACKNOWLEDGEMENT
ABSTRACT
TABLE OF CONTENTS
CHAPTER ONE
1.1 INTRODUCTION
1.2 STATEMENT
OF PROBLEM
1.3 PURPOSE
OF THE STUDY
1.4 OBJECTIVE
OF THE STUDY
1.5 SCOPE
OF THE STUDY
1.6 LIMITATIONS
OF THE STUDY
1.7 IMPORTANCE
OF THE STUDY
CHAPTER TWO
2.0 LITERATURE
REVIEW
CHAPTER THREE
3.0 DESCRIPTION
AND ANALYSIS
3.1
FACT FINDINGS METHODS
3.2
ORGANISASTIONAL STRUCTURE
3.3
OBJECTIVES OF THE EXISTING SYSTEM
3.4
INPUT, PROCESS AND OUTPUT ANALYSIS
3.5
INFORMATION FLOW DIAGRAM
3.6
PROBLEMS OF THE EXISTING SYSTEM
3.7
JUSTIFICATION FOR THE NEW SYSTEM
CHAPTER FOUR
4.0 DESIGN
OF THE NEW SYSTEM
4.1
OUTPUT SPECIFICATION AND DESIGN
4.2
INPUT SPECIFICATION AND DESIGN
4.3
FILE DESIGN
4.4
PROCEDURE CHART
4.5
SYSTEM FLOWCHART
4.6
SYSTEM REQUIREMENTS
CHAPTER FIVE
5.0 IMPLEMENTATION
5.1
PROGRAM DESIGN
5.2
PROGRAM FLOWCHART
5.3
SOURCE PROGRAM
CHAPTER SIX
DOCUMENTATION
CHAPTER SEVEN
RECOMMENDATION AND
CONCLUSION
REFERENCES
CHAPTER ONE
INTRODUCTION
1.1 BACKGROUND
OF THE STUDY
Computerization in IMT
Library is seen as a special effort of this project work. However,
computerized library indexing is a directed effort towards improving the
existing system services and development of new services rather than just
maintaining a “status quo”.
On the other hand, the
introduction of computer systems as the height of computerization does jot only
aim at replacing the manual method of library indexing and cataloguing system
but equally aims at overturning all the inherent constraints that are
associated with the use of manual system in IMT Library.
The cumbersome
arrangement of text, document and other library materials which inhibits the
speedy accessing of desired information and its solution requirements are the
main focal point of this new system. Similarly, the structure and format
of the index in this project work includes such mattes as the arrangement of
the entries, the physical layout and sizes and styles of types which should be
planned to provide maximum ease in scanning and discriminating among individual
entries.
The computerization
alternative of this new system do not stop at phasing out the existing system
of the manual approaches to get about indexing and cataloguing in IMT library
but also take into consideration the nature of material indexed, the variety
and complexity of the subject matter, the nature of user and the technology
structure to sort library materials or entries, assemble, duplicate and
infertile entries or to assign index terms.
1.2 STATEMENT
OF THE PROBLEMS
Computerized library
indexing is the desired system in Igbinedion University Okada library, Edo
state, but because of their present method of indexing which is manually
operated, a number of problems where identified. These problems in
question hampers the realization of goal of the existing system.
The problems are
itemized below as follows:
1. Wrong
filings of the indexed materials
2. Time
consuming
3. Mutilation
of library materials
4. poor
security network
1.
WRONG FILING OF THE INDEXED MATERIALS
Fundamentally, the problems of wrong filing of
indexed material is an inconsistent arrangement which do not define the exact
positions of a desired text. An inquirer who wishes to reference a text
after having consulted the “Call number” of such a material may easily be
misguided.
2.
TIME CONSUMING
The manual approach to library material indexing in IMT Library significantly
or traditionally reflected time wasting. The consumption of time as one
of the major identified constraints can be seen in the task definitions of
indexers such as to sort, assemble, duplicate and interfile entries or to
assign terms.
3.
MUTILATION OF LIBRARY MATERIALS
This is another lapses that were discovered within the existing system.
Researchers or inquirers and the library users are always in the habit of
making away with some of the parts of the texts it makes the affected
documentation incomplete or even useless.
4.
POOR SECURITY NETWORK
Inadequate statistics and personal data of who come in and goes out of the
library room were not properly taken.
Hence, such negligence
leads to carting away with some important library texts and relevant material.
1.3 PURPOSE
OF STUDY
The purpose of this
project work was to probe into the library indexing and cataloguing system of
Igbinedion University Okada with a view of creating awareness of the use of
computer in I.U.O Library indexing system.
With due consideration
of this new technology advancements, the topic computer based library indexing
was put together.
1.4 OBJECTIVE
OF THE STUDY
Primarily, the aims and
objectives for this detailed and comprehensive project work was to understudy
IMT library indexing system, in order to know the level of efficiency of the
existing system in carrying out its tasks. It was also in the context of
this study that I looked into the prevailing problems that are inherent with
the existing system, mutilation of library materials, poor security network
just to mention but a few.
It became the cardinal
objective of this project work after discovering the manual approaches in their
library indexing/cataloging system to design a computer based library indexing
system which will reduce if not completely, eradicate all the identified
problems and develop a total dependency on infallible memory.
1.5 SCOPE
OF THE STUDY
The research work do not
go beyond IMT Library indexing system, though the method of their cataloguing
and indexing is according to the dictates of the library of congress (LDC).
| Department | Computer Science |
| Project ID Code | CMS0165 |
| Chapters | 7 Chapters |
| No of Pages | 86 pages |
| Reference | YES |
| Format | Microsoft Word |
| Price | ₦4000, $15 |
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| Contact Us On | +2347043069458 |