the fact that our country is still developing, there are a lot to be done to
improve the way information is processed in our licence wait before been
In view of this project work analyses the current procedure used in
our motor licensing offices to issue licence to drivers renew expired licence
legislation of vehicles and change of ownership of already registered motor
The services of Uwani Motor licensing office can be enhanced by
considering a computer based motor licensing information system taking
advantage of computer networking computer speed, database, storage faculties
telecommunication links, the retrieval of records without much interventions of
the motor licensing office.
TABLE OF CONTENT
Table of content
1.1 Background of the study
1.2 Objective of the study
1.3 Statement of the problem
1.4 Justification of problem
1.5 Project organization
of the existing system
3.1 Description and Analysis of
the existing system
3.2 Method of Data collection
3.21 Interview method
3.22 References to written text
3.23 Use of questionnaires
3.3 Input Analysis
3.4 Process Analysis
3.5 Output Analysis
3.6 Problems of the existing
3.7 Justification for the new
Design of the new system
specification and design
specification and design
Recommendation and conclusion
The motor vehicle licensing office is one of the departments under
the board of internal revenue which is the arm of the state ministry of
finance. The activities of the board are meant to generate revenue for
the government. The motor licensing department are located at each of
the local government area head quarters of the country.
The motor licensing offices at the local government
area of the state are under the motor licensing office of the state. The
daily transaction from which these revenues are generated include
Registration Of Vehicles:
This include the registration of both new imported second handed vehicles
popularly known as (Tokumbo) and the ones bought from the government and
After the registration an identification number is issued which is
unique to the vehicle concerned. Such identification numbers serve as a mark to
identify the origin of a particular motor.
For instance Anambra state is represented by (HOME FOR ALL) Abia
is represented (GOD’S OWN STATE) Enugu with (Coal City) but this form of
identification is above the scope of this project.
Issuance/ renewal of vehicle licences: licences
are issued to newly registered cars. Also licence that has expired after the
duration of six or twelve months are renewed.
After the renewal of licence badge is issued which is stocked on
the car wind screen.
Change of ownership: This
transaction affects only car, which has previously registered. That is cars
which the initial owner has decided to dash out or sell to another person, in a
situation like this registration of this vehicle will then be updated
with respect to police extract indicating justice to right full owner.
Vehicle test for road worthiness
Replacement of lost or defaced driving licence
Considering the important role played by this department. The
introduction of computer will enhance their activities. Also it will reduce
manual operation, increase accuracy easy access to date, and it will also help
in the accounting for money generated by the department.
BACKGROUND OF THE STUDY
A study was undertaken to investigate the mode of operation in our
licensing office and the difficulties encountered in executing their debs.
Consideration was based specifically on Uwani Motor vehicle
Driving licensing office.
In the cause of investigation, it was discovered that customers
has to wait endlessly before a driving licence is issued to them or before they
renew the expired ones.
The current motor licensing management in Uwani Motor licensing
office is very gloomy and innovative ways have to be found to get out of this
To achieve the improvements required, the concept in Uwani Motor
vehicle licensing office need to be developed so as to get things done as
effectively and efficiently as possible,
AIMS/OBJECTIVE OF THE STUDY
This research aims at improving the accuracy of information and
data on all the transactions of wane motor licensing office to be precise.
Providing a means for effective and efficient system integration.
Reducing the cost of processing each unit of data.
For instance data on the registration of cars, issuance of
licences, a data on change of ownership etc
Providing an easy and fast way of accessing and retrieving
Reducing the number of staff in specific administrative functions
because of cost.
All this functions have been simplified and fully implemented when
I was designing the new system which is a computer wed system whish is a
1.21STATEMENT OF THE PROBLEM
Motor licensing system demands for efficient service to attain the
maximum requirement of their customers.
But due to the fact that man cannot work beyond his capacity,
there is reduction in the total output of the existing organization. These are
some of the inefficiencies that leads to the computerization of the existing
1. Inability of
workers o keep accurate account of money generated.
3. Their speed of
program execution and implementation is very low
demand canned be efficiently and conveniently attained to.
5. Method of
retrieving information is tedious and time wasting.
Due to these in competencies observed in the manual services, I
was faced with the challenges of finding a way to alleviate this problems.
Therefore this exclusive project (software) has been design
to take appropriate care of such problems listed above.
1.3SCOPE OF THE STUDY
Since it is an academic exercise the project is restricted
to Uwani Motor licensing office Enugu and is designed to handle only some of
the activities of the department.
Change of ownership
Registration of vehicles
Iii Issuance and
renewal of licences
iv. Report generation
display, deletion, addition of vehicle records
Also only some categories of vehicles can be handle for
instance cars, pickups and mini buses.
The system was not design to handle special numbers like
Government and parastatals vehicles.
Armed forces and police vehicles
Diploma and reserved numbers
Although the scope of the project is restricted to Uwani Enugu and
certain customers, it could be modified to take care of other states and
special numbers by addition and modification of the system
The researcher visited the licensing authority and interviewed the staffs in
various areas and levels in the establishment
I also interviewed some of the customers I met during my visit.
The state motor licensing was the first person interviewed. He
briefed me on the various services rendered by the establishment and later
direct me to the financial controller and to other members of the establishment
who seen to the day to day transaction and are in better position to get me
informed on the shortcoming of the system.
2. OBSERVATION : In the
cause of interviewing the staff, time was spent in their
offices to see their mode of operation and how the existing system work
I also observed that information dissemination is very slow,
though its effective.
3. REGRENCES TO WRITEN
MATERIALS: In the cause of information mining the researcher made
references to some written materials and find out the necessary information on
motor licensing in Nigeria.
The information gathered here was used in writing the
TERMS AND CONDITIONS APPLY
For more informations on project materials and more