The world in its development has gone through three evolutionary stages- The
Stone Age, The Jet Age and Currently the Computer Age.
The Computer Age is a stage that is geared towards reducing the utilization of
manual human labour in work places. Amongst its aims is the reduction of
paperwork in offices, that is, the creation of a paper-less community.
The manual processing of large volume of data proves way for scores of errors
due to the instability of human accuracy; kills a lot o time; and most
importantly makes file loss and misplacement incidentally high. These
factors pose a great problem to the successful running of offices and large
firms of which THE NIGERIAN CEMENT (NIGERCEM) COMPANY PLC, NKALAGU, EBONYI
STATE is not an exception.
This project deals extensively with the design and implementation of a
computerized information storing and retrieval (as well as manipulation)
system, for employees and customers of the above mentioned firm.
This system is centrally at one thing- facilitating the company’s tasks. A lot
of materials relevant to the topic were used during the course of this
project’s compilation including questionnaires and oral interviews. The system
can also be put into use by other cement manufacturing companies and related
firms with little modifications.
TABLE OF FIGURES
1.1: Basic steps of data processing
3.1: Organisational structure of NIGERCEM Plc
3.1: Employee record formats
3.2: Customer record formats
3.2: Information flow diagram
4.1: File structure formats
4.1: Procedure charts
4.2: System flowchart
ORGANIZATION OF THE WORK
The project is composed of seven chapters.
one is the introductory chapter, which includes:
Introduction, Statement of the problem, Purpose of study, Significance of the
study, Delimitation and Limitation of the work and Definition of terms.
two is the literature review for the project.
three analyses the existing system and the present form of data processing.
four deals with system design and requirements of a system recommended for this
five contains the system implementation and evaluation.
six, which is the documentation, guides the user on how to use the software.
seven is the recommendation and conclusion. The reference and appendices is the
final part of this project.
would be advisable for the reader to make references to the last segment of the
first chapter in case of words not comprehended.
TABLE OF CONTENTS
Organization of the work
Table of figures
Table of contents
Statement of the problem
Purpose of the study
Significance of the study
Scope of the study
Definition of term
DESCRIPTION AND ANALYSIS OF THE EXISTING SYSTEM
Fact-finding method used
Objectives of the exiting system
Input process, output analysis
Information flow diagram
Problems of the existing system
Justification of the new system
DESIGN OF THE NEW SYSTEM
Output specifications and design
Input specifications and design
RECOMMENDATION AND CONCLUSION
many offices, records are traditionally kept on paper and in file jackets.
However, as the amount of records increases, the volume of paper work involved
also increases. This will in turn result in problem of storage spaces. It
becomes generally more difficult to manage such a system. Also retrieval of
information becomes cumbersome.
On account of these shortcomings computerized information storage and
management is fast replacing the traditional and methods which NIGERCEM will
not be left out.
Personnel department in NIGERCEM, they compile and keep records of its workers
and customers. The issue of host worker is a problem often faced by NIGERCEM.
This problem can be reduced by the use of a well-designed and implemented data
base management system.
1.1 STATEMENT OF THE
This project deals with the development of a computerized data base management
system with NIGERCEM as a case study. A lot of companies in Nigeria especially
those that encounter direct correspondence with numerous customers are
computerizing their operations and NIGERCEM being a firm that fits into the
above description will not be left out cement companies like Dangote, Portland
cement and Eagle Cement Port-Harcourt have recorded a lot of improvement and
considerable levels of efficiency in dealing with customers and other
operations due to effective computerization.
Record processing in NIGERCEM Nkalagu is done manually while the records are
kept in files. The personnel department handles the workers’ file while the
finance division handles the customers’ files.
Workers’ files and customers’ file are so large that to say that offices are
not spacious enough to contain them would be an understatement. Most of the
time when references is to be made on these files, it will be found that some
of them are already damaged due to physical constraints as excess heat or
moisture. Others are left at the mercy of vermin’s like mice, cockroaches and
termites. A lot of relevant information is lost in this way.
1.2 PURPOSE OF THE STUDY
The purpose of this project is to develop and implement a safer way of keeping
these information and to keep a breast of the latest technology in vogue and to
enhance performance. Also, to carryout a research on transforming the personnel
department of NIGERCEM Plc manual record keeping into a computerized system. The
implementation of this system would neither bring about workers’ redundancy nor
deny them benefit but will enhance efficiency and proper storage system.
1.3 SIGNIFICANCE OF THE
The design and implementation of a Data Base Management System (DBMS) for
NIGERCEM Plc will do the following among others:-
Save time in information retrieval
Prevent data from corruption and destruction
Help save useful space that will be otherwise used to store volumes of files
1.4 SCOPE OF THE STUDY
areas covered by the project are the data bank handle by personnel department
and a part of the customer records handled by the finance division. Other areas
like fiscal transactions, stock taking and quality control are not included in
the scope of this project.
TERMS AND CONDITIONS APPLY
For more informations on project materials and more