The world is dynamic/versatile where nothing remains the same for
too long. Information storage and retrieval was done manually decades ago.
Today, it is been phased gradually in all areas of our day to day activities
everything is undergoing computerization so there is need for auditing
recognition, the work is geared towards the computerization of the existing
system of processing data as well as identifying the various problem which one
encountered in various staffs financial statement of account and to recommend
an auditing /processing in the firm.
justification of this, lies on the uses of manual auditing operation. Finally,
the thesis was concluded with the implementation, programming, text run and
change over process of the new system.
TABLE OF CONTENT
1.2 THE CASE STUDY
1.3 OPERATIONS IN THE PRESENT SYSTEM
1.4 AIM’S/OBJECTIVES OF THE STUDY
1.5 SIGNIFICANCE OF STUDY
1.6 SCOPE OF THE STUDY AND LIMITATION
3.0 DESCRIPTION AND ANALYSIS OF EXISTING
3.1 FACTS FINDING METHODS
3.2 OBJECTIVES OF THE EXISTING SYSTEM
3.3 INPUT PROCESS AND OUTPUT ANALYSIS
3.4 PROBLEM WITH EXISTING SYSTEM
3.5 JUSTIFICATION OF THE NEW SYSTEM
4.2 OUTPUT DESIGN
4.3 INPUT DESING
4.4 DATABASE FILE DESIGN AND SPECIFICATION
4.5 OVERVIEW TO TOP-DOWN DESIGN
4.6 OVERVIEW OF PROGRAM FLOWCHART
PROGRAM DESIGN AND SPECIFICATION
5.3 PROGRAM STRUCTURE
5.4 MENU STRUCTURE
5.5 SYSTEM IMPLEMENTATION
AND RE-TRAINING OF STAFF.
Audits have been performed at least since the fifteenth century.
The exact origin of audit of financial report is in dispute, but it is known
that as early as the fifteenth century, auditors were called on to assure the
absence of fraud in the records kept by stewards of wealthy household estates
United Kingdom then, is today, public corporations were formed under a national
law known as the companies Act. All public companies must abide by this law.
The absence of statutory requirements for audit to be submitted to stock
holders resulted in the nineteenth century audits that varied from audits of
only balance sheet account, to full detailed examinations of all accounts of
corporation and the report was addressed, and directed to these insiders (that
is the management and boards of directors) rather than shareholders. Reports to
shareholders on the representative of the management were uncommon.
the corporate were interested in being assured that fraud and clerical errors
had not occurred. The fist auditors read accounts aloud. Their objectives were
to understand a company’s activities, as implemented by it’s managers. And so
explain the cumulative financial significance of those activities. That is the
bottom line on management, orally to the financial brokers. Auditors were an
important element in the evolution of capitalism, assisting in the separation
of capital and management and development of industry, trade and
specialization. Today, auditing includes metrologies for collecting and
analyzing evidence on consistency and other attributes of business information,
including financial reporting as well as for diagnosing operational problems,
for assessing managerial efficiency, and for identifying and preventing
condition that could permit crime, incompetence or carelessness. These
methodologies operates in part by examining the system records and other
1.2 THE CASE STUDY.
In auditing the term “firm” is used to refer to the auditing firm.
While personnel audit the term “government organization” is used to refer to
the personnel audit system.
Personnel audits is an exercise employed by the government or
organization to check the “ghost workers” or the “Actual work force (staff
strength) with the organization.” With these exercise in the system, a
replicable remarks can be made-up. For the entity being personally audited is
likewise, conventionally referred to as the staffs in the organization firm may
be local, national or international.
School Management Board Enugu is fix into the definition of national auditing
firm. A large proportion of corporate clients characterizes it. Audit firms
tend to be private companies, for many of whom the audit firm will also provide
book keeping and accounting services for these firms. The firm is ranked with
staff involved in personnel audit and they are as follows:
The audit senior and above are qualified.
1.2.1 THE NEW SYSTEM
No new system apart of computerized system. Normally is carried
out on manually i.e. uncomputerized system. Situation like salary pay day, that
is payment at hand or cash payment were staff grade level are paid at hand. But
in these new system in state school management board Enugu, the salary payday
that is payment at hand or cash payment, payment are being made by 2
computerized form. These are software form for the development of the firm. The
software takes care of some operation in auditing. These ranges form inputting
of already collected figures (data), computation of salary grade level of each
staffs for different years and generation of annual report. These software now
have reduce the heavy burden on auditors, reduce to great minimum, the amount
of stationeries being and as well put smiles on the faces staffs with expects
prompt efficient services and value for their money.
1.2.2 BACKGROUND INFORMATION
advances in technology, most personnel auditing firms or organization practice
in sluggish, time some and incoherent manual system which is unable to generate
information that is concise to the auditors as it enable them in reaching
critical decision making and intelligent solutions to problems. This has
attested for by the excessive erasing of figures mistakenly scribbled on paper
and finally arcading these papers. Fit can also be noticed that greats time is
spent on personal auditing works. The system gives information to the user
within figure snaps by exploiting the electronic speed and high degree of
personnel auditing accuracy of microcomputer.
1.3 OPERATIONS IN THE
Then aim of this research is to design a model system, which
eliminates excessive time wasted by personnel audits in computing annual
report, and reduce operational cost in the system.
The system of personnel auditing in post primary school management
board Enugu (PPSMB) Enugu, the number of operations of staffs satisfaction.
(1) Collection and storing figures
(2) Computation of figures
(3) Annual report file
(4) Computation of post primary teachers.
2.4 AIMS/OBJECTIVES OF
The post primary school management board (PPSMB) is established to
manage the post primary school system in the state. With that they are
authorized to employ staff, post staff, discipline staff, etc.
1.5 SIGNIFICANCE OF STUDY
Not until relatively recently, consideration of the effect of the
computer was a separate task of computer personnel audits specialist whose
integration in the audit was fragmented at best. Today, the emphasis in
practice is on effective integration of the computer in the conduct and
computation of audit reports in the system of the organization. The study on he
computerization of auditing is an important area in the society such that
activities generally done with the aid of a computer is done at faster rate. As
the world moves to an era of paperless technology, the auditing professor, who
is characterized with superfluous paper work is meant at moving with trends.
Naturally, this technology reduces boredom in workplaces a barest minimum.
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