Design And Implementation Of A Computerized System For Immigration Service (a Case Study Of Federal Government Secretariat), -abstract
The Immigration Department Of The Federal Government Secretariat
Enugu Is Saddled Among Other Things With The ...
The immigration department of the Federal Government Secretariat
Enugu is saddled among other things with the task of regulating the entry and
exit of persons or the movement of people into and out of Nigeria. It is also
entrusted with the task of issuing international traveling passport to eligible
This study focused on the review of the manual mode of operations at some of
the sections, namely the control section, the administration and passport
section with a view to computerize their activities.
A computerized information system has been developed to facilitate
storage and retrieval of information.
Furthermore the adequate keeping of records of immigrants entering or leaving
Nigeria and finally prints of the individuals involve are the provisional
offers of the computerized system.
All these measures are geared towards improving the effectiveness and
efficiency of the immigration department.
TABLE OF CONTENTS
ORGANISATION OF WORK
TABLE OF CONTENTS
1.1 STATEMENT OF THE PROBLEM
1.2 PURPOSE OF STUDY
1.3 AIMS AND OBJECTIVES
1.4 LIMITATIONS OR CONSTRAINTS
1.6 DEFINITION OF TERMS
2.1 STATEMENT OF PROBLEM
2.2 PURPOSE OF THE STUDY
2.3 AIM AND OBJECTIVE
2.4 SCOPE AND DELIMITATION
2.5 LIMITATION OR CONSTRAINTS
3.1 DESCRIPTION AND ANALYSIS OF THE EXISTING SYSTEM
3.2 FACTS FINDING METHOD USED
3.3 ORGANISATIONAL STRUCTURE
3.4 OBJECTIVE OF THE EXISTING SYSTEM
3.5 INPUT PROCESS OUTPUT ANALYSIS
3.6 INFORMATION FLOW DIAGRAM.
3.7 PROBLEM OF THE EXISTING SYSTEM
3.8 JUSTIFICATION FOR THE NEW SYSTEM.
4.1 DESIGN OF THE NEW SYSTEM
4.2 OUTPUT SPECIFICATION AND DESIGN
4.3 INPUT SPECIFICATION AND DESIGN
4.4 FILE DESIGN
SYSTEM FLOW CHART
5.2 PROGRAM FLOW CHART
5.3 SOURCE PROGRAM
5.4 TEST RUN
RECOMMENDATION AND CONCLUSION
The unity and mutual understanding reigning amongst the countries
of the world today has encourage the free movement of people all over the
world. Such people visits countries of their choice based on their interest
many people travel to other countries for business transaction, tourism,
education, diplomatic and political purpose and other miscellaneous reasons.
Despite the understanding existing amongst countries, intending
visitors to any country are expected to have sought the mandate of the
government of that country through the embassy or accredited representatives of
the country based on his/her own country.
The immigration department therefore, is the official government agency
responsible for taking care of the interest of intending immigrants or
immigrants already residing in the country for monitoring and regulating the
entry and exit of immigration into or out of their country.
The immigration Department in Nigeria established after the promulgation of the
immigration act in 1963 are responsible for examining and interrogating any
person wishing to enter or leave Nigeria through air, sea or land, moreso, the
person’s baggage are searched to identify what he/she is travelling with.
The control section in the in the immigration department is
saddled with the task of approving signed documents for travelling. The
administration section deals with the documenting, processing and storage of
traveler’s document for future references. The passport in the immigration
department is saddled with the task of passport photographs. Filling of the
acquired forms and forwarding of the forms to the control section where it will
be approved and sign.
The design of an immigration information system involves a
situation whereby all the activities and procedures carried out before an
immigrant/emigrant will be credited is processed with the aid of the computer
it requires a computer statement of immigration program since the computer can
do virtually nothing without a workable computer program. The program contains
all the immigration form by a particular immigrant/emigrant.
STATEMENT OF PROBLEM
From the inception of organisation, emphasizing on a particular department in
the organisation the immigration has been engaging or encountering enormous
problem running their daily activities in producing the travelling document for
The glaring disadvantages of the manual approach of processing immigration
document and some of problems it posses and underlets:
1. It takes a long time in accessing record in
manual system that is in filling cabinet.
2. Detection of errors and faults on forms.
3. The fact that records are stored on paper makes
it easily accessible for vandalization by unauthorized persons.
4. Untimely inefficient and inaccurate processing
of data and handling of immigrant record by the immigrant officers.
PURPOSE OF THE STUDY
This project is geared towards eradication of all the deformities
and loopholes of the manual method of processing immigration requirement. This
developing a new system to handle all the jobs/work involves in immigration
electronically. Supplying all the deficiencies of the existing system.
Consequent upon the elimination of the deficiencies and edifying
of the deformities encountered in the existing system. Over shadowing its
operational incapacitation by developing a computer based, solution of storing
information and processing of immigrant’s form
Furthermore, since the immigrations department has been manually functioning
ever since it was promoted and established in1963, many people are wondering
whether the design of a computerized immigration information system has any
impact to their mode of operation. The outcome of these study will be useful to
immigration department in general. The study will go along way in highlighting
the procedures of the immigration information system been computerized thereby
minimizing or eliminating any form of disfunctional or unwanted particulars.
The eradication of the problem of traditional method and the implementation of
the system will encourage the user’s to work for organisation because it
reduces stress of work.
AIMS AND OBJECTIVES
The aim of this project is to work towards the elimination of
ineffective mode of operation. It centered on the user to having conductive
atmosphere for work thereby minimizing stress and further aimed as a means of
safe guarding information, which will serve as reference for making management
decision, it is also aimed at accurate and timely processing of immigration
The objective from the initiator of the proposal is geared towards combating
all the aims and the problems being discovered on the existing system. Finding
out the requirement needed to build the new system, the type of database
to be produced to suit the comfortability of the user of the software;
would it be based on the sequential or random or index mode of operation.
SCOPE OF THE STUDY
The scope of this project work covers all the activities of
immigration in Nigeria using the Federal Secretariat Enugu as a case study. iT
will keep adequate records of immigrants entering or leaving Nigeria and hold a
data bank of passport holders.
TERMS AND CONDITIONS APPLY
For more informations on project materials and more