This project is solely based on the critical appraisal of the use of computer in result processing. The work has done with the aim of studying all the processes involved in manual processing of students result with a view of developing software that can aid in doing the job whenever the new system is introduced to the relevant department (Computer Science Department). In the course of achieving these objective relevant literatures were reviewed on the subject matter.
Based on the review, various staff under Computer Science Department of Institute of Management and Technology Enugu were marked and used for the purpose of collecting the needed data for the research work.
The methods used during the finding were oral, interviews, observation, document review. It was also done randomly. Based on the data collected the researcher find out that there was much problem encountered using manual result processing, which has been taken care of by the developed software.
TABLE OF CONTENTS
Table of contents
1.1 Statement of the problem
1.2 Purpose of the study
1.3 Aims and Objectives
1.4 Scope of study
2.0 Review of Related Literature
3.0 Description and Analysis of the existing system
3.1 Facts finding methods used
3.2 Organizational chart
3.3 Objectives of the existing system
3.4 Input, process and output analysis
3.4.1 Input analysis
3.4.2 Process analysis
3.4.3 Output analysis
3.5 Information flowchart/ Diagram
3.6 Problems of the existing system
3.7 Justification for the new system
4.0 Output specification and design
4.1 Output specification
4.2 Input specification and design
4.3 File design
4.4 Procedure chart
4.5 System flowchart
4.5 System requirement
5.1 Program design
5.2 Program flowchart
5.2 Source program
5.3 Test Run
7.0 Recommendation and Conclusion
Information technology is able to facilitate the revolution of changes, which optimize performance and profitability to institutions, organization and companies because it provides solution to one of the key business barrier that is distance, time and difficulties associated with crossing them or sharing them. Emergency of electronic processing of data and it’s computer technologies has led to the death of bugs, errors and time wasting during processing and computation of student’s result.
Electronics data processing introduced towards the end of 1934’s has brought fundamental dangers in the way, so many things art done, including the topic of this project and so many other things like product advertising, information sharing, on-line computation, electronic data storage, electronic mail exchange, to list but a few.
The computer science department in institute of Management and Technology Enugu is responsible for the processing various departments during examination, right from the inception of this great institution; result processing has been manually processed. The manual system employed is not very efficient, in that a lot of paper work has to be done which takes a reasonable length of time to prepare. Due to the increasing number of students in computer science department (IMT) Enugu, that has written the examination in the school, results computation of the student’s CGPA has been a very difficult task.
Therefore, because of this problems and errors arising from such a system, a software-computerized result processing system becomes inevitable; the benefits accruable from the computer-based system cannot be over emphasized.
1.1 STATEMENT OF PROBLEMS
Historically, result computation and students data record management in computer science department in the Institute of management and technology Enugu has been affected by several factors based on the current manual processing method used such as:
- Loss of vital information relating to student result/ records
- The time and labour involved in the student result computation of CGPA
- Files and records not properly kept.
- Miscalculation of students CGPA after graduation.
- Difficulties involved in searching for a specified record
- Wrong transcription and mutilations by accident or on purpose
- Information is very insure and can be accessed by the wrong persons.
- Insecurity of the result, which can be modified by unauthorized person/or access.
- Use of filing cabinets makes retrieval of information very difficult.
- Difficult of data sharing i.e. from HOD’s offices to exams and records.
1.2 PURPOSE OF STUDY
Electronics data processing environment where information is processed using computers system hooked on to a Network is more advantageous. Owing to this, therefore, the purpose of this study is directed towards developing a powerful computer application program that will collapse the short-comings encountered in the student’s result processing and data management in the great department of computer science in the institute of management and technology (IMT) Enugu.
1.3 AIMS AND OBJECTIVES
The main objective of this project is to provide a faster means of reducing some (or all) the problem encountered during result computation and registration of student such as:
- Errors due to over sight
- Redundancies in record keeping
- Errors in computation
- Difficulties in sharing
- Money time for duplication
- Delay in computation
1.4 SCOPE OF STUDY
For the fact that we are awaking from one deplorable indifference to the studies and teaching or studying of computer as a course, it’s proficiency in developed countries like USA, Japan, England e.t.c. Therefore, this can be limited only on the grade point average generation and the storage of students record in the computer science department within I.M.T Enugu.