ABSTRACT
Topic: Design and
implementation of an online students admission system: A case of study of
federal college of education, Eha-Amufu
The difficulties
students and staff of admission office usually face in any higher institution,
made us to realize that computer assisted admission system is the best in
processing students record in Federal College of Education, Eha-Amufu,
Enugu. This will save our school the embarrassment caused by students
complaints at the end of working day.
Our basic objective of designing and
implementing an online students admission system is the development of data
Base computer program that will enable the Register and admission officers to
efficiently, accurately and effectively process and co-ordinate the various
students activities in the institution without much difficulties with little
time.
In view of this, admission officers must prepare
for successful working relationship with an online information processing and
in addition get their members of staff familiarized with the system for easy
and effortless exercise that produce reliable output (result).
This project describes how much an students
admission system is developed and how in particular it can be effectively used
for the day to day running of the set-up.
For the purpose of this research we shall use
data base programming language version iv. This is because Dbase iv
handles a large volume of data. It is database management package, which
is good for students record keeping activities.
TABLE OF CONTENTS
Cover page
Title page
Abstract
Table of contents
CHAPTER ONE
1.0
Introduction
1.1
Background of the study
1.2
Statement of the problem
1.3
Purpose of the study
1.4
Significance of the study
1.5
Scope of study
CHAPTER TWO
2.1
Literature review
2.2
Nature of admission processes
2.3
Problem inherent from admission
2.4
Need for (computerization) an online
CHAPTER THREE
3.1
Description and analysis of the existing system
3.2
Fact finding methods used
3.3
Organizational structure
3.4
Objectives of the existing system
3.5
Input, process and output analysis
3.6
Information flow diagram
CHAPTER FOUR
4.1
Design of the new system
4.2
Output specification and design
4.3
Input specification and design
4.4
Flow chart (system) / procedure chart
CHAPTER FIVE
5.1
System Implementation
5.2
Conversion proper
5.3
The parallel approach
CHAPTER SIX
6.1
Documentation
6.2
Loading the new program
6.3
Running the program
6.4
Operational guideline
6.5
Option selection
CHAPTER SEVEN
7.1
Recommendation
7.2
Conclusion
Bibliography
CHAPTER
ONE
INTRODUCTION
1.1
BACKGROUND OF THE STUDY
The background of the
study is Federal College of Education Eha-Amufu. Here is the brief
history about the college.
On February 21, 1981,
the then Governor of former Anambra State, Chief Jim Ifeanyichukwu Nwobodo,
announced the first provost and Registrar of the Institution. On 23rd December
1982, the Anambra State House of Assembly enacted a law retroactively
establishing the college. The law cited as the “Anambra State of Nigeria
how No. 28 of 1982” Came into force on 21st February 1981.
The aim of the college
as set out in the law establishing it include:
(i)
To organize, improve and develop courses of science and training various
categories of teachers.
(ii)
To promote research and advancements of science and leasing .
(iii)
To serve as a center for educational research especially as applied to local
conditions.
(iv)
To organize, improve and extend education of standard higher than secondary
school level.
(v)
To encourage all closes and communities without any distinction to pursue
liberal course of education.
After the announcement
of the establishment of the college of Education, Eha-Amufu by the Governor
with effect from 21st February, 1981, a temporary office with
skeletal staff was opened at an office around the then Anambra Television (ATV)
Independence Layout, Enugu.
On 7th August,
1981, the then Anambra State commissioner for Education and the then permanent
secretary to the ministry took the newly appointed provost and Registrar to the
present site of the college at Eha-Amufu, about 64 km Northust of Enugu, the
Enugu state capital. The site was formerly occupied by the federal
Government owned Teacher Training College (TTC), Eha-Amufu.
When the federal
Government handed over the facilities of the college to the Anambra State
Government, it decided to use the facilities to establish and run the college
of Education Eha-Amufu. This site of the defunct ITC. Eha-Amufu,
has remained the permanent site of the college of Education, Eha-Amufu.
On 1994, it was handed
over to Federal Government again and became Federal college of Education
Eha-Amufu under the Governance of the then Executive Governor of Enugu State,
Dr. Okweslieze Nwodo.
The ultimate goal of any
establishment is effectiveness. This is achieved only when is/are proper
co-ordination of activities between the various units that comprises the
system. This coordination is even more important in institution of higher
hearing especially at the students, admission, where the desired end is to bring
in students who will at the end of the day acquire knowledge that will help the
entire society.
Ineffectiveness of
diminish system could diminish its ability to relieve student’s tension,
frustration and worse still produce lethal consequences. Any measure therefore
that can improve the needed response of any institution and its general
efficiency is most welcome.
An online students
admission system enables the staff in charge to get the students record foster,
therefore saving process precious time in student’s management.
In an online
institution’s admission’s admission system, the electronic machine quickly
retrieves any available information regarding to any student and displays it
within a short period of time.
Any adhoc enquiry
concerning a student’s indebtedness to the school is responded to promptly,
computer could more accurately do staff duty roster.
Coding the particulars
of the staff into the computer does this and after, it can be saved and will be
available for retrieval at anytime. And because the documents are
printed, and information about each staff is contained and can be accessible to
determined how many hours in a week each works and then next he/he should be on
seat. Thus reducing administrative work loud on the staff.
1.2 STATEMENT
OF THE PROBLEM
The difficulties student
and staff of admission department usually force in any institution of higher
learning made us to realize that (computer aid) an online admission system is
the best that can happen to Federal college of Education Eha-Amufu. This
will save our school the embarrassment caused by students’ complaints at the
end of the working day.
It was in the view of
this that Sundison (1994) pointed out that “a typical problem students have had
was moving from school to another school. In a modern society labour
moves quite a bit and many students change schools at least once in their
lifetime. Every time new students were offered admission into a school,
there was a problem of which curriculum the previous school had followed and
therefore whether the previous level tallied with those of the new school”.
Many students neither
know their right nor left at the admission level in the institution.
Admission had frustrated so many students that some even roles a lot of
lectures in pursuit of registration.
1.3 PURPOSE
OF THE STUDY
The original purpose of
this study is to design and implement an online students admission system in
Federal College of Education Eha-Amufu. Its purpose are to have the
following:
(i)
Efficient and safe storage
(ii)
Quick retrieval of records and information
(iii)
Proper accounting and file keeping
(iv)
Quick response to any adhoc enquires
(v)
Assist in result recording
(vi)
Assist in CCPA updating
1.4 SIGNIFICANCE
OF THE STUDY
It is hoped that the
result of this study will serve as tools for helping students who wish to
register for their NCE programmes, and will go a long way helping the staff
also. This is easy to achieve since standard and tested computer programs
handle all sort of complex calculations, storage and retrieval of valuable
information needed fro the school.
Also, important is the
fact that records prepared with electronic machine can be stored as long as
needed in non-bulky and compact systems.
Works has been done in
many areas of computerization, in industry and commerce but not much has been
done in school administration and management system/services. We have
therefore done this work to highlight the use of an online in the important
area of student’s services.
1.5 SCOPE
OF THE STUDY
This work is confined to
the federal college of Education, Eha-Amufu that is our area of research
work. This was done to attain a standard output that will be useful to
both students and as well as the staff of college. It also helps in
making a quick, accurate, efficient and reliable data processing.
Department | Computer Science |
Project ID Code | CMS0073 |
Chapters | 7 Chapters |
No of Pages | 58 pages |
Reference | YES |
Format | Microsoft Word |
Price | ₦4000, $15 |
|
|
Contact Us On | +2347043069458 |