ABSTRACT
The difficulties
students record office usually face in any higher institution, made us to
realize that computer assisted record system is the best in processing students
record in IMT ENUGU, Enugu. This will save our school the embarrassment
caused by students complaints at the end of working day.
Our basic objective of designing and
implementing an online students record system is the development of data Base
computer program that will enable the Register and record officers to
efficiently, accurately and effectively process and co-ordinate the various
students activities in the institution without much difficulties with little
time.
In view of this, record officers must prepare
for successful working relationship with an online information processing and
in addition get their members of staff familiarized with the system for easy
and effortless exercise that produce reliable output (result).
This project describes how much an students
record system is developed and how in particular it can be effectively used for
the day to day running of the set-up.
For the purpose of this research we shall use
data base programming language version iv. This is because Dbase iv
handles a large volume of data. It is database management package, which
is good for students record keeping activities.
TABLE OF CONTENTS
Cover page
Title page
Abstract
Table of contents
CHAPTER ONE
1.0
Introduction
1.1
Background of the study
1.2
Statement of the problem
1.3
Purpose of the study
1.4
SignificaOND/HND of the study
1.5
Scope of study
CHAPTER TWO
2.1
Literature review
2.2
Nature of record processes
2.3
Problem inherent from record
2.4
Need for (computerization) an online
CHAPTER THREE
3.1
Description and analysis of the existing system
3.2
Fact finding methods used
3.3
Organizational structure
3.4
Objectives of the existing system
3.5
Input, process and output analysis
3.6
Information flow diagram
CHAPTER FOUR
4.1
Design of the new system
4.2
Output specification and design
4.3
Input specification and design
4.4
Flow chart (system) / procedure chart
CHAPTER FIVE
5.1
System Implementation
5.2
Conversion proper
5.3
The parallel approach
CHAPTER SIX
6.1
Documentation
6.2
Loading the new program
6.3
Running the program
6.4
Operational guideline
6.5
Option selection
CHAPTER SEVEN
7.1
Recommendation
7.2
Conclusion
Bibliography
CHAPTER ONE
INTRODUCTION
1.1
BACKGROUND OF THE STUDY
Database is a collection
of logically related files, organized in a manner to satisfy the needs of an
organization. A database is a store of data structured so that access and
update can be made by different people in different ways without needs to change
its design or content for this to happen, it is essential that all data items
are logically related.
Database is always necessary to store date items once, because of it, input
cost are lower. Duplicate letters are largely dominated thereby saving
space and ensuring data consistency. Data is defined as an unprocessed
facts. They are raw fact that are unprocessed. Data does not have
meaning. Information are processed data through the computer, which
process different type of information. Information in the computer is
stored in codes. File is the collection of related filed, field is the
collection of data items.
Database management system are important, because important information
requirement and non-specialist need easy ways of accessing this
information. Large amount of data with many types of records occurring
many times in database management system. Also in database management
system, complex data structures including many relationships between data
items. Many organization will have many use requirement in data base
management system. Organizations will also have many frequent demand for
changes to be made which only unflexible database management system can cope
with.
Data is viewed as a source to be shared by as many process as possible.
As a result, data must be organized in a way that is flexible and adaptable to
un anticipation requirements. The data which they stored in anticipation
of requests, and the requests themselves. Data may be stored as references to
documents, microforms or computer coded text, graphics etc. the service
may be offered on a local basis or through a telecommunication network.
Database system may be operated by organizations for their own benefit or
offered to the public on a subscription basic. The output from database
services is either a document or computer data presented, say, on a video
display unit or a voice output.
The main purpose of database is to satisfy the user information needs.
The way in which these needs are expressed largely determined the principles of
operation of a particular database system.
Rerhaps the most straight forward request for database is when the user
supplies a complete reference for a document. The job of the service then is to
locate a copy of the document and deliver it to the user. This is
usually referred to as document retrieved service. It may be aided by
computers in compelling the index to the documents in store, and in physically
locating a required document as in a computerized warehouse.
More after then not, however, database need are expressed in terms of a request
for data such as, how many patient are being admitted monthly in a hospital? Or
what kind of sickness of a patient? To answer such questions reference must be
made to records stored either in printed form or as computer coded data.
The first of there is often refered to as information retrieval, the later as
database search, when the index to the printed record is computerized.
The database distribution system, with the added facility of storage at
computer coded text, offer one approach to reducing, the physical size of
records, and to mechanizing their search and retrieval the records
unfortunately, first have to be converted into computer compatible form, and
can be consulted only after reconversion via some printing or display device.
1.2 STATEMENT
OF THE PROBLEM
The difficulties student
record department usually force in any institution of higher learning made us
to realize that (computer aid) an online record system is the best that can
happen to IMT ENUGU. This will save our school the embarrassment caused
by students’ complaints at the end of the working day.
It was in the view of
this that Sundison (1994) pointed out that “a typical problem students have had
was moving from school to another school. In a modern society labour
moves quite a bit and many students change schools at least oOND/HND in their
lifetime. Every time new students were offered record into a school,
there was a problem of which curriculum the previous school had followed and
therefore whether the previous level tallied with those of the new school”.
Many students neither
know their right nor left at the record level in the institution. Record
had frustrated so many students that some even roles a lot of lectures in
pursuit of registration.
1.3 PURPOSE
OF THE STUDY
The original purpose of
this study is to design and implement an online students record system in IMT
ENUGU. Its purpose are to have the following:
(i)
Efficient and safe storage
(ii)
Quick retrieval of records and information
(iii)
Proper accounting and file keeping
(iv)
Quick response to any adhoc enquires
(v)
Assist in result recording
(vi)
Assist in CCPA updating
1.4 SIGNIFICAOND/HND
OF THE STUDY
It is hoped that the
result of this study will serve as tools for helping students who wish to
register for their OND/HND programmes, and will go a long way helping the staff
also. This is easy to achieve OND/HND standard and tested computer
programs handle all sort of complex calculations, storage and retrieval of
valuable information needed fro the school.
Also, important is the
fact that records prepared with electronic machine can be stored as long as
needed in non-bulky and compact systems.
Works has been done in
many areas of computerization, in industry and commerce but not much has been
done in school administration and management system/services. We have
therefore done this work to highlight the use of an online in the important
area of student’s services.
1.5 SCOPE
OF THE STUDY
This work is confined to
the IMT ENUGU that is our area of research work. This was done to attain
a standard output that will be useful to both students and as well as the staff
of college. It also helps in making a quick, accurate, efficient and
reliable data processing.
Department | Computer Science |
Project ID Code | CMS0072 |
Chapters | 7 Chapters |
No of Pages | 62 pages |
Methodology | Null |
Reference | YES |
Format | Microsoft Word |
Price | ₦4000, $15 |
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Contact Us On | +2349067372103 |
Contact Us On | +2349094562208 |
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