DESIGN AND IMPLEMENTATION OF CIVIL SERVICE PROMOTION SCHEME SYSTEM

ABSTRACT

            The project work is aimed at revealing the benefits of computerization in the promotion process of the loc al government system, especially as it concerns the staff of the local government.

            The project explained the way the local government service commissions Enugu embarks on promotion process of the local government staff in Enugu State.

            It has as its main purpose and other to advice the local government service commission Enugu on the benefits of computerization in the promotion process. This is to increase speed and accuracy of processing promotion records for effective promotion to encourage efficiency and productivity in the local government system.

TABLE OF CONTENT

Title Page

Abstract

Table of contents

CHAPTER ONE

1.0       Introduction & Background of the study

1.1       Statement of the problem

1.2       Purpose of the Study

1.3       Aims and Objectives of the study

1.4              Scope of the study and

1.5              Limitation of the study

1.6       Assumptions

1.7       Definition of terms

CHAPTER TWO

2.0         Literature Review

CHAPTER THREE

3.0       Description and Analysis of the existing system

3.1              Examination of documents

3.2              Organogram of Local Government Service Comm.

3.3              Input to the current system

3.4              Output format from current system

3.5       Objective of the exiting system

3.6       Problems of the existing system

3.7              Justification for the new system

CHAPTER FOUR

4.0       Output specifications and design

4.1       Explanation of the system flowchart

4.2       File design

4.3       Input files (design)

4.4       Input files definition tables

4.5       Processing of input data

4.6       Modes of accessing of files

4.7              System requirement

CHAPTER FIVE

5.0       Implementations

5.1       Program flow chart

5.2              Pseudocode

CHAPTER SIX

6.0       Documentation

6.1       Software installation

6.2              System operation manual

CHAPTER SEVEN

Conclusion and Recommendation

7.0       Recommendation

7.1       Conclusion

7.3              Reference

CHAPTER ONE

1.0       INTRODUCTION

            Promotion is the gradual upgrading of the civil servants in Nigeria. The upgrading of the civil servant is a motivational incentive for greater productivity motivational needs are of total importance and significance because the success or failure of any organization is largely determined by the output of such organization. then have been cases of inefficiency in the public bureaucracy  especially the local government system. The resultant effect is that many of such local government system find it difficult to meet up with the demands made on them by the citizenry. Multitude of them fails in their task of rural development. It has been suggested that the situation is not unconnected with poor promotion process of the employees. Therefore, it us vital that an effective computer designed system are installed in the local government as well as local government service commissions to facilitate quick promotion process. The local government service commission has been empowered by law to promote the senior civil seriates working in the local government system.

1.1       STATEMENT OF THE PROBLEM

            Organizing the promotion process has been a great problem to the Enugu State Local Government Service Commission. The processes involved are often inaccurate due to incorrect information information’s are collected haphazardly.

1.         The compilation of senior staff nominal roll by the various local government in the state is often inaccurate due to lock of correct information.

2.         The compilation of the staff seniority list is often distorted through corrupt practices. This is because there are no effective computer system to check it. Therefore promotion according to seniority is not denied. The compilation of the senior staff nominal roll is done manually. This wastes time in the promotion process. The above-mentioned problems in the system have prompted the researcher to look for ways of curbing the collection of senior staff data manually.

1.2       PURPOSE OF THE STUDY

            The implementation of this research for the improvement of the promotion scheme will help the case study to improve and facilitate the promotion process. The computerized design will also help the Enugu punctual and accurate in carrying out the promotion process of the local government councils within and outside the state to implement the design to improve the promotion productivity.

            The research design will also help both the Federal and state civil service commission to facilitate promotions of their staff. Finally the research will be an addition to other research work already done on the topic.

1.3       AIMS AND OBJECTIVES OF STUDY

            The aims and objectives of the study is to improve the promotion process of civil servants who are normally stagnated in one grade level for many years. It will also help the malpractice encountered in the preparation of staff seniority list and nominal rolls.             

            Another aim is to ensure that there is accuracy and efficiency in the promotion purpose. The research will also ensure that the service commissions will always have a standby records of its entire staff installed in its computers for easy access and use for promotion.